How to Change the “Reply To” Address for Email Messages in Outlook


Sometimes, when sending an email, you want the replies to go to a different email address than you sent the original from. You can do this in Outlook for individual messages or for all messages sent from a specific email account.

Say your boss asks you to send out an email about an upcoming meeting and he wants to know about any replies that come in from people saying they can’t attend. You can forward all replies to him, send him a summary of all the replies, or you can just have the replies go to him in addition to yourself.

If you use one email address for sending emails, but you always want to receive replies at a different email address, you can change the reply to email address for the account from which you send emails, so replies to all emails sent from that account are redirected to the other email address.

NOTE: If your email account is an Exchange account, which is typically a work or school email account that is provided through Microsoft Exchange Server, you most likely will not see the options for changing the reply to address that we discuss in this article.

We’ll show you how to change the reply to address first for individual email messages and then for all emails sent from a specific account.

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How to Change the Reply To Address for an Individual Email Message

To change the email address to which replies are sent for an individual email message, open Outlook and select the account in the left pane from which you want to send the email. Then, click the “New Email” button in the New section on the Home tab.

Add email addresses or a contact group to the To, Cc, and Bcc boxes as needed, enter a Subject, and type the message. Then, click the “Options” tab.

In the More Options section, click the “Direct Replies To” button.

Make sure the “Have replies sent to” box is checked (it should be by default). The email address for the currently selected account…

Sasha Harriet

Sasha Harriet

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Sasha Harriet

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