Even if you’re familiar with Microsoft Excel, you might be surprised by the number and variety of keyboard shortcuts you can use to speed up your work, and generally make things more convenient.
Now, does anyone expect you to memorize all these keyboard combos? Of course not! Everyone’s needs are different, so some will be more useful to you than others. And even if you pick up a few new tricks, it’s worth it. We’ve also tried to keep the list clean and simple, so go ahead and print it that helps!
Also, even though our list of shortcuts here is pretty long, it’s by no means a complete list of every keyboard combo available in Excel. We’ve tried to keep it to the more generally useful shortcuts. And, you’ll be happy to know that almost all of these shortcuts have been around for a long time, so they should be helpful no matter what version of Excel you’re using.
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General Program Shortcuts
First, let’s take a look at some general keyboard shortcuts for manipulating workbooks, getting help, and a few other interface-related actions.
- Ctrl+N: Create a new workbook
- Ctrl+O: Open an existing workbook
- Ctrl+S: Save a workbook
- F12: Open the Save As dialog box
- Ctrl+W: Close a workbook
- Ctrl+F4: Close Excel
- F4: Repeat the last command or action. For example, if the last thing you typed in a cell is “hello,” or if you change the font color, clicking another cell and pressing F4 repeats that action in the new cell.
- Shift+F11: Insert a new worksheet
- Ctrl+Z: Undo an action
- Ctrl+Y: Redo an action
- Ctrl+F2: Switch to Print Preview
- F1: Open the Help pane
- Alt+Q: Go to the “Tell me what you want to do” box
- F7: Check spelling
- F9: Calculate all worksheets in all open workbooks
- Shift+F9: Calculate active worksheets
- Alt or F10: Turn key tips on or off
- Ctrl+F1: Show or hide the ribbon
- Ctrl+Shift+U: Expand or collapse the formula bar
- Ctrl+F9: Minimize the workbook window
- F11: Create a bar chart based on selected data (on a separate sheet)
- Alt+F1: Create an embedded bar chart based on select data (same sheet)
- Ctrl+F: Search in a spreadsheet, or use Find and Replace
- Alt+F: Open the File tab menu
- Alt+H: Go to the Home tab
- Alt+N: Open the Insert tab
- Alt+P: Go to the Page Layout tab
- Alt+M: Go to the Formulas tab
- Alt+A: Go to the Data…
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