Dialog box

How to Change the “Reply To” Address for Email Messages in Outlook

Sometimes, when sending an email, you want the replies to go to a different email address than you sent the original from. You can do this in Outlook for individual messages or for all messages sent from a specific email account.

Say your boss asks you to send out an email about an upcoming meeting and he wants to know about any replies that come in from people saying they can’t attend. You can forward all replies to him, send him a summary of all the replies, or you can just have the replies go to him in addition to yourself.

If you use one email address for sending emails, but you always want to receive replies at a different email address, you can change the reply to email address for the account from which you send emails, so replies to all emails sent from that account are redirected to the other email address.

NOTE: If your email account is an Exchange account, which is typically a work or school email account that is provided through Microsoft Exchange Server, you most likely will not see the options for changing the reply to address that we discuss in this article.

We’ll show you how to change the reply to address first for individual email messages and then for all emails sent from a specific account.

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How to Change the Reply To Address for an Individual Email Message

To change the email address to which replies are sent for an individual email message, open Outlook and select the account in the left pane from which you want to send the email. Then, click the “New Email” button in the New section on the Home tab.

Add email addresses or a contact group to the To, Cc, and Bcc boxes as needed, enter a Subject, and type the message. Then, click the “Options” tab.

In the More Options section, click the “Direct Replies To” button.

Make sure the “Have replies sent to” box is checked (it should be by default). The email address for the currently selected account…

How to Add Programs, Files, and Folders to System Startup in Windows

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Some Windows apps configure themselves to automatically start whenever Windows boots. But you can make any app, file, or folder start with Windows by adding it to the Windows “Startup” folder.

  1. Press Windows+R to open the “Run” dialog box.
  2. Type “shell:startup” and then hit Enter to open the “Startup” folder.
  3. Create a shortcut in the “Startup” folder to any file, folder, or app’s executable file. It will open on startup the next time you boot.

Some apps already have a bulit-in setting for this, but if they don’t, this method is what you want. You can also make any file or folder open when Windows starts—just in case there’s something you find yourself using regularly. All you have to do is create a shortcut to whatever you want to start in a special “Startup” folder—one of Windows’ hidden system folders. This technique will work with just about any version of Windows from Vista on up through Windows 7, 8, and 10.

Note also, though, that the more programs you start on boot, the longer the startup process will appear to take. If there are any apps you don’t want to start on boot, you can disable certain startup programs too.

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How to Import and Export Contacts Between Outlook and Gmail

You can use Microsoft Outlook with just about any email account, including Gmail—but Outlook doesn’t provide a built-in way to sync your Gmail contacts. If you’ve amassed a bunch of contacts in either service, you’ll have to import them from the other manually to use them.

You could re-enter each contact one by one, of course, but we recommend importing all of your contacts in one go. In this article, we’ll demonstrate how to first export your contacts from Gmail into Outlook, and then export from Outlook into Gmail.

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How to Export Contacts from Gmail and Import Them into Outlook

To export contacts from your Gmail account, open a browser and log in to your account. Then, click on “Gmail” and then select “Contacts” from the dropdown.

Google is redesigning Contacts and you can try out the Contacts preview (click on “Try Contacts preview” in the menu on the left when viewing contacts in the old version). However, the Contacts preview does not allow you to export contacts yet, so we have to revert to the old version to export our contacts. To do that, click “Go to the old version” at the bottom of the list of options on the left.

Once you’re back in the old version of Google Contacts, click “More” at the top of the page and select “Export” from the dropdown.

Notice, you can export a group, selected contacts, or all your contacts into one of three formats. The export format should be an Outlook .CSV (CSV = Comma Separated Values, which means each field [Name, Address, Phone, etc.] is separated by a comma) file. Select the contacts you want to export, and then select the “Outlook CSV format” option.

Click “Export” to start the export process.

On the Save As dialog box, navigate to where you want to save your contacts CSV file. By default, contacts.csv is entered in the “File name” box as a suggestion for a name, but you can change that, if you want. Then, click the “Save” button.

When the export is finished, you can open the exported .CSV file in Excel and manipulate itby adding addresses, phone numbers, email addresses, and other information that will help round out your address book. While this is an optional step, it’s nice to be able to go through and make your contacts neat and consistent.

When you’re ready, it’s time to import your shiny new contacts file into Outlook. Open Outlook and click the “File” tab.

On the backstage screen, click “Open & Export” on the left and then click the “Import/Export” button.

The Import and Export Wizard dialog box displays. Select “Import from another program or file” under Choose an action to perform and then click the “Next” button.

Select “Comma Separated Values” and click the “Next” button.

Now, we need to select the file to import, so click the “Browse” button.

On the Browse dialog box, navigate to the folder where you saved the .csv file, select the file, and then click the “OK” button.

Under Options, decide whether or not you want duplicates to be imported. You can save yourself time later by selecting “Do not import duplicate items” now. Click the “Next” button.

Select “Contacts” in the Select destination folder box under the email account where you want to save your contacts. Then, click the “Next” button.

The last screen on the Import a File dialog box shows you…

How to Move the “Show Desktop” Icon to the Quick Launch Bar or the Taskbar in Windows

If you aren’t a fan of scrolling your pointer over to the lower right corner of your monitor to show the desktop, we have a cool tweak that will allow you to add the Show Desktop icon to the Quick Launch bar or anywhere on your Taskbar.

If you want to easily get access to the Desktop in Windows 7, 8, or 10, you’ve undoubtedly noticed they moved the Show Desktop to the lower right corner of the screen. This can be annoying if you have a dual monitors, or even a large monitor.

There are a couple of ways you can make the Show Desktop icon more accessible. We’ll take a look at each and you can choose which method works best for you. We show both methods in Windows 10, but they will also work in Windows 7 and 8.

How to Put the Show Desktop Icon Back to Where it Used to Be by Adding Back the Quick Launch Bar

The first method of moving the Show Desktop icon is to add back the Quick Launch bar to the Taskbar. The Quick Launch bar contains a Show Desktop option, so once you follow the steps in our article to bring back the Quick Launch bar, you should see the Show Desktop icon on the left side of the Taskbar. If you don’t, the article also describes how to move icons on the Quick Launch bar.

This method will “kill two birds with one stone” by getting the Quick Launch bar and the Show Desktop icon back where they used to be in Windows.

How to Pin the Show Desktop Icon to the Taskbar

If you don’t want the Quick Launch bar back, you could pin the icon to the Taskbar instead. Unfortunately, the process isn’t as easy as a simple drag and drop, but there is an easy workaround.

Right-click on any empty area of the desktop and go to New > Text Document.

Rename the shortcut to Show Desktop.exe.

NOTE: You will need to have file extensions showing in order for this to work.

The following warning…

How to Pin an External Drive to the Windows Taskbar

Do you have an external drive connected to your Windows computer and would like to access it from the Taskbar? Here we show you a workaround that will allow you to pin it to Taskbar.

We’ll show you how to add an external drive icon to the Taskbar in Windows 10, but this trick will also work in Windows 7 and 8.

You would think the process would be as easy as dragging the external drive icon to the Taskbar. Unfortunately, that isn’t the case. If you try to drag the external drive icon to the Taskbar, it just adds it to File Explorer.

Then, if you right-click on the File Explorer icon, you’ll be able to access it from there. This might be enough for some users, but we want to add it to the Taskbar as an icon.

With a quick workaround, we can add the drive as an icon to the Taskbar. However, before doing this, we need to assign a persistent drive letter to our external drive. We’re going to add a drive letter to the external drive’s icon on the Taskbar, so that drive letter needs to stay the same every time you connect the drive to your PC.

Once you’ve assigned the drive letter to your external drive, right-click on an empty area on your desktop and go to New > Text Document.

Then, name the text file whatever you want and change the .txt extension to .exe . In our example, we’re adding the external N:\ drive, so we named it Drive N.exe . Press Enter.

After pressing Enter, you will see a dialog box asking if you’re sure you…

How to Mark Messages as Read as Soon as You Click on Them in Outlook

Do you ever feel annoyed that Outlook doesn’t mark messages as read as soon as you click and view them in the Reading Pane? Here we show you how to make Outlook mark them as read as soon as they’re opened.

By default, Outlook will not mark a message as read until you select another message. This can be annoying, because if you read a message and then immediately delete the message, it shows up as an unread message in your Deleted Items folder.

Let’s change this to make Outlook mark messages as read as soon as we view them in the Reading Pane. Open Outlook and click the “File” tab.

On the backstage screen, click “Options” in the list of items on the left.

On the Options dialog box, click on “Mail” in the list of items on the left.

In the Outlook panes…