Microsoft Outlook

How to Change the “Reply To” Address for Email Messages in Outlook

Sometimes, when sending an email, you want the replies to go to a different email address than you sent the original from. You can do this in Outlook for individual messages or for all messages sent from a specific email account.

Say your boss asks you to send out an email about an upcoming meeting and he wants to know about any replies that come in from people saying they can’t attend. You can forward all replies to him, send him a summary of all the replies, or you can just have the replies go to him in addition to yourself.

If you use one email address for sending emails, but you always want to receive replies at a different email address, you can change the reply to email address for the account from which you send emails, so replies to all emails sent from that account are redirected to the other email address.

NOTE: If your email account is an Exchange account, which is typically a work or school email account that is provided through Microsoft Exchange Server, you most likely will not see the options for changing the reply to address that we discuss in this article.

We’ll show you how to change the reply to address first for individual email messages and then for all emails sent from a specific account.

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How to Change the Reply To Address for an Individual Email Message

To change the email address to which replies are sent for an individual email message, open Outlook and select the account in the left pane from which you want to send the email. Then, click the “New Email” button in the New section on the Home tab.

Add email addresses or a contact group to the To, Cc, and Bcc boxes as needed, enter a Subject, and type the message. Then, click the “Options” tab.

In the More Options section, click the “Direct Replies To” button.

Make sure the “Have replies sent to” box is checked (it should be by default). The email address for the currently selected account…

How to Import and Export Contacts Between Outlook and Gmail

You can use Microsoft Outlook with just about any email account, including Gmail—but Outlook doesn’t provide a built-in way to sync your Gmail contacts. If you’ve amassed a bunch of contacts in either service, you’ll have to import them from the other manually to use them.

You could re-enter each contact one by one, of course, but we recommend importing all of your contacts in one go. In this article, we’ll demonstrate how to first export your contacts from Gmail into Outlook, and then export from Outlook into Gmail.

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How to Export Contacts from Gmail and Import Them into Outlook

To export contacts from your Gmail account, open a browser and log in to your account. Then, click on “Gmail” and then select “Contacts” from the dropdown.

Google is redesigning Contacts and you can try out the Contacts preview (click on “Try Contacts preview” in the menu on the left when viewing contacts in the old version). However, the Contacts preview does not allow you to export contacts yet, so we have to revert to the old version to export our contacts. To do that, click “Go to the old version” at the bottom of the list of options on the left.

Once you’re back in the old version of Google Contacts, click “More” at the top of the page and select “Export” from the dropdown.

Notice, you can export a group, selected contacts, or all your contacts into one of three formats. The export format should be an Outlook .CSV (CSV = Comma Separated Values, which means each field [Name, Address, Phone, etc.] is separated by a comma) file. Select the contacts you want to export, and then select the “Outlook CSV format” option.

Click “Export” to start the export process.

On the Save As dialog box, navigate to where you want to save your contacts CSV file. By default, contacts.csv is entered in the “File name” box as a suggestion for a name, but you can change that, if you want. Then, click the “Save” button.

When the export is finished, you can open the exported .CSV file in Excel and manipulate itby adding addresses, phone numbers, email addresses, and other information that will help round out your address book. While this is an optional step, it’s nice to be able to go through and make your contacts neat and consistent.

When you’re ready, it’s time to import your shiny new contacts file into Outlook. Open Outlook and click the “File” tab.

On the backstage screen, click “Open & Export” on the left and then click the “Import/Export” button.

The Import and Export Wizard dialog box displays. Select “Import from another program or file” under Choose an action to perform and then click the “Next” button.

Select “Comma Separated Values” and click the “Next” button.

Now, we need to select the file to import, so click the “Browse” button.

On the Browse dialog box, navigate to the folder where you saved the .csv file, select the file, and then click the “OK” button.

Under Options, decide whether or not you want duplicates to be imported. You can save yourself time later by selecting “Do not import duplicate items” now. Click the “Next” button.

Select “Contacts” in the Select destination folder box under the email account where you want to save your contacts. Then, click the “Next” button.

The last screen on the Import a File dialog box shows you…

How to Mark Messages as Read as Soon as You Click on Them in Outlook

Do you ever feel annoyed that Outlook doesn’t mark messages as read as soon as you click and view them in the Reading Pane? Here we show you how to make Outlook mark them as read as soon as they’re opened.

By default, Outlook will not mark a message as read until you select another message. This can be annoying, because if you read a message and then immediately delete the message, it shows up as an unread message in your Deleted Items folder.

Let’s change this to make Outlook mark messages as read as soon as we view them in the Reading Pane. Open Outlook and click the “File” tab.

On the backstage screen, click “Options” in the list of items on the left.

On the Options dialog box, click on “Mail” in the list of items on the left.

In the Outlook panes…

What’s the Difference Between Office 365 and Office 2016?

There are two ways you can buy Microsoft Office. You can buy the traditional Microsoft Office 2016 product, or get it as part of an Office 365 software subscription. Here’s the difference.

Office 2016 vs. Office 365

Here’s the main difference: Office 2016 is the the traditional Microsoft Office product, sold for a one-time, up-front fee. You pay once to buy a version of Office 2016 you can install on a single PC or Mac and use for as long as you like. There’s no expiration date.

Office 365, on the other hand, is the new way Microsoft wants you to buy Office. Rather than paying a hefty up-front price, you pay a monthly or yearly fee and get access to the latest version of Office for as long as you pay the fee. You also get additional OneDrive cloud storage and access to the Office apps for tablets. You can choose a subscription that allows you to install Office on up to five different computers, sharing it with your family, or just get Office for yourself.

Office 2016: A Traditional Software Product

Office 2016 is a traditional software product. Microsoft sells “Office Home & Student 2016” for home users, and there are a few more expensive versions that include additional applications more frequently used by business users.

After paying the up-front fee, you get an Office 2016 license. You don’t even get a physical disc with Office 2016. Instead, you either buy a physical “key card” with a download code on it, or you buy a digital download that’s emailed to you.

This Office package only includes Word, Excel, PowerPoint, and OneNote. This package does not include Outlook, Publisher, and Access.

You can download and use Office 2016 for as long as you want. You own it. You’ll never have to pay anything else. However, when Microsoft releases a new version of Office, you’ll have to pay to buy the new version of Office, or be stuck with Office 2016 until you pay once again.

When buying Office 2016, you must choose between the “Office Home & Student 2016” product for Windows PCs and the “Office Home & Student 2016 for Mac” product for Macs (both of which cost $150). If you switch from a Mac to a Windows PC, or vice versa, you must buy Office again.

You can only install Office 2016 on a single PC or Mac at a time. You can deactivate it and move it to another PC, but you’ll need buy another license key if you want it installed on two computers at a time.

Office 365 Personal: An Office Subscription for One Person

Office 365 is Microsoft’s new method of selling and distributing Office. Office 365 Personal is the subscription plan designed for a single person who needs Office on a single computer. Office 365 gives you access to download and use the latest version of Office. Right now that’s Office 2016, but as soon as a new version comes out, you’ll be able to upgrade as part of your subscription without paying an additional fee.

You can either subscribe through your Microsoft account with a credit card or buy yearly Office 365 codes and add them to your account to redeem subscription time. Microsoft charges $70 per year or $7 per month for Office 365 Personal. Microsoft also offers a one-month free trial of Office 365 Personal, so you can try it before paying anything.

The Office 365 package includes Word, Excel, PowerPoint, and OneNote. However,…

How to Disable the Unified Inbox (and Grouped Folders) in Outlook 2016 for Mac

By default, the folder list in Outlook 2016 for Mac is grouped into similar folders, which means that folders that are common to all your accounts, such as Inbox, Drafts, Sent Items, and Deleted Items, are grouped together.

The Inbox folder at the top of the folder list combines messages received in the inboxes for all your accounts, and then each separate inbox is listed below that. This allows you to quickly and easily check all your email without having to scroll to access your other accounts. You can also access Drafts, Sent Items, and Deleted Items for all accounts combined. The remaining folders unique to each account are listed further down with each account.

NOTE: The On My Computer folder is used for POP accounts. Messages from all POP accounts are…